How to Create an Advance Shipment Notification (ASN)

How to Create an Advance Shipment Notification (ASN)

An Advance Shipment Notification (ASN) is a document you send to YouParcel before your inventory arrives. It tells our receiving team what to expect: how many cartons, which SKUs, and what quantities. ASNs are required for all inbound shipments.

Why ASNs Matter

  • They allow our team to prepare dock space and staffing.
  • They speed up the receiving process, reducing the time your inventory sits unprocessed.
  • They provide a reference for reconciling actual received quantities against expected quantities.
  • Shipments that arrive without an ASN may be placed in a hold queue and can take significantly longer to process.

What to Include in Your ASN

  • Expected arrival date and carrier name / tracking or PRO number.
  • Total number of cartons and pallets.
  • SKU-level detail: SKU code, product name, units per carton, total units.
  • Any special handling instructions (fragile, temperature-sensitive, etc.).
  • Purchase order or reference number if applicable.

How to Submit Your ASN

Submit your ASN by emailing your account manager or by uploading the ASN form through the support portal at least 24 hours before your shipment is due to arrive. For large shipments (10+ pallets), please give at least 48 hours of advance notice.

A standard ASN template is available upon request from your account manager.

After Submission

You will receive a confirmation from your account manager. Once your shipment arrives and is processed, you will receive a receiving confirmation with the actual counted quantities.

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